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πŸ“˜ University Events β€” Frequently Asked Questions

πŸ“Œ General Information

• πŸ“ Where is the University Events office located?

  The University Events office is located in University Hall, suites 1608 & 1616.

• πŸ•’ What are the contact hours?

  Office hours are Monday–Friday, 8:00 a.m. – 4:30 p.m., excluding weekends and holidays.
  πŸΒ§ Email:events@csuci.edu
  πŸ“ž Phone: 805-437-3900

• ⏳ How far in advance should I request an event?

  Events must be submitted through 25Liveat least 14 business days before the event date. Requests can be submitted up to one year in advance.

• β™Ώ Does CSUCI require ADA compliance for events?

  Yes. All events must be ADA compliant and accessible. Event organizers are responsible for handling accommodation requests and related costs. Learn more at .

• 🍽️ How do I arrange food and beverages?

  University Auxiliary Services (UAS) is the exclusive on-campus caterer. View menus and request service at:
  πŸ”—

• 🍷 Can I serve alcohol at campus events?

  Yes β€” with approval. All alcohol service requires written approval from the Chief of Police and the University President, regardless of location.
  UAS has first right of refusal for alcohol service.

• πŸš— Where is parking allowed and what does it cost?

  General parking is $6.00 per vehicle. Permits are available at dispensers in Lots A1, A2, A3, and A11.
  All vehicles must display a valid permit unless otherwise arranged for your event.

• 🚌 Is alternate transportation available to campus?

  Yes! Visit the Transportation & Parking Services website for transit options and info.

• πŸ“’ How can I advertise my event on campus?

  Internal events may request:

  • A News Release via the

  • A listing on the CI Homepage by emailing Hector Riestra. 

  • Printed material postings via the Request for Posting Form

  External clients are not permitted to advertise on campus.

• πŸ”„ How do I cancel or change an event?

  Email your assigned Event Specialist or contact events@csuci.edu with your change or cancellation request.

• 🀝 Who manages external events for the University?

  Contact University Events:
  πŸ“ž 805-437-3900
  πŸΒ§ events@csuci.edu

πŸŽͺ Internal Events

• πŸ’‘ What event support does University Events provide?

  We help with:

  • Reviewing 25Live event details

  • Event logistics and setup (tables, chairs, podium, etc.)

  • Standard room layouts

  • Coordination with custodial, electrical, and parking teams

  • Basic audio/visual support

• πŸ§‘β€πŸ’Ό What does an Event Specialist do?

  Your Event Specialist will:

  • Meet with you to plan event logistics

  • Customize layouts and A/V needs

  • Help coordinate rentals (excluding payment)

  • Route special approvals (alcohol, Fire Marshal, etc.)

  • Conduct risk assessments

  • Oversee setup/breakdown

  • Serve as on-site support (with a Student Assistant if needed)

  • Help align services to your budget

• 🚫 What is not included?

  Event organizers are responsible for:

  • Event decor (planning, setup, teardown)

  • Catering arrangements

  • Program content and speakers

  • Vendor approvals and payment processing

πŸ’» Virtual Events

• πŸ§‘β€πŸ’» What support does University Events provide for virtual events?

  We provide:

  • Pre-event consultation

  • Zoom registration setup

  • Day-of tech support

  • Post-event attendee reports

• πŸ†š What’s the difference between a Zoom meeting and a Zoom webinar?

  A Zoom meeting is designed for interactive and collaborative sessions where all participants can see, hear, and engage with one another. It’s perfect for smaller events like team meetings, trainings, or group discussions. Features like breakout rooms, screen sharing, and participant video/audio are commonly used in this format.

  In contrast, a Zoom webinar is built for larger, presentation-style events. Attendees typically join in listen-only mode and don't interact with each other. This format is ideal for lectures, keynotes, or large public presentations where a few panelists present to a bigger audience.